Real-Time Occupancy Monitoring
A comprehensive dashboard and interactive floor plan that updates automatically with every booking — preventing vacant spaces and double-booking errors.
Smart Coworking Space Management System
Odoo Co-Working Space System
An Odoo system for coworking space companies that closes invisible financial leakage gaps and prevents day-to-day management fragmentation — one platform connecting sales, operations, HR, and marketing.
One Platform
Instead of 4+ systems
Real-Time Occupancy
Dashboard and floor plan
CRM + WhatsApp
Automated lead follow-up
ZATCA
Certified e-invoicing
Overview
Why Do Coworking Space Companies Need an Integrated System?
Coworking spaces manage complex operations across multiple="multiple" branches: bookings, contracts, occupancy, payments, and digital services. Relying on separate systems creates data fragmentation and increases subscriptions and costs.
Odoo provides a unified platform — from the first WhatsApp inquiry to membership activation, billing, and ZATCA compliance — giving you real-time visibility into occupancy rates and profitability at every branch.
4 Connected Domains
Integrated Workflow
From inquiry to invoicing — every step in one system
Finance & Sales
Unified chart of accounts and integrated reporting
Operations & Spaces
Smart space management and branch/member control
Human Resources
Payroll, custody, and insurance in one system
Marketing & Digital Integration
Integrated campaigns and deal source tracking
Comparison
Avoid Fragmentation and multiple="multiple" Subscriptions
Instead of paying for multiple="multiple" subscriptions and disconnected systems, the integrated Odoo suite gives you a single comprehensive platform covering every area of your business.
| Department / Domain | Current State (Separate Systems) | Integrated Odoo Suite | Modules Applied |
|---|---|---|---|
| Finance & Sales | Data fragmentation and reconciliation difficulty Xero / Qyood | Unified chart of accounts and integrated reporting | Accounting · Sales · CRM |
| Operations & Spaces | Rising fees and integration issues Office R&D | Smart space management with unlimited branch control | Inventory · POS · Helpdesk |
| Human Resources | Separate, costly subscriptions Jisr HR | Unified system for payroll, custody, and insurance | Employees · Payroll · Attendance |
| Marketing & Digital Integration | Loss of customer journey tracking Wix / Salla | Integrated campaigns and instant deal-source tracking | Website · Marketing · WhatsApp |
Dashboard
Monitor Occupancy Rates and Convert Leads
Real-time visual insight into occupancy with an automated sales pipeline from inquiry to membership activation.
Real-Time Occupancy Monitoring
Visual control over occupancy prevents profit loss from unnoticed vacant spaces.
- The floor plan updates automatically with every booking made via the customer portal
- Accurate occupancy view by office type to support smart pricing
548
Total Spaces
336
Available
205
Rented
37.4%
Occupancy Rate
Converting Leads into Automated Revenue
Full WhatsApp integration for sales — never lose a potential customer thanks to an automated follow-up system built into CRM.
Intake & Classification
Receive inquiries from all channels and classify them automatically
Follow-up & Deal Closing
Automated WhatsApp follow-up with smart reminders
Instant Activation
Automatic contract, membership, and digital access activation
1,408
New Requests
2,904
Qualified
3,189
Proposals Sent
1,771
Deals Won
Solutions
Features Designed for Coworking Spaces
From scheduling and digital booking to network automation and marketing — everything you need to manage your branches efficiently.
Converting Leads into Revenue
CRM integration with WhatsApp: intake, classification, automated follow-up, and instant membership activation upon deal closure.
Room & Schedule Management
Strict scheduling with Google Calendar, balance protection, and instant billing for extra hours.
Digital Booking Experience
Apple Wallet cards, Nami/Geidea integration, and automatic membership suspension for late payments.
Network Automation (GrandStream)
Automatic generation and revocation of WiFi codes after contracting or membership expiry, with speeds customized per package.
Marketing Automation
Synchronized publishing on Facebook, LinkedIn, and Twitter with Google Analytics 4 integration to measure ROI.
Compliance
Full Saudi Compliance for Finance and HR
Protect your business and branches from legal violations with a workplace compliant with government and Gulf requirements.
Tax Compliance (ZATCA)
Certified Phase 2 e-invoicing with instant VAT report generation.
Wage Protection System (WPS)
Payroll, contract, and insurance management with automatic export of wage protection files to Saudi banks.
Geo-Located Attendance
Track team check-in and check-out via mobile geolocation to completely prevent manipulation.
Cloud Systems Tech
Your Certified and Trusted Partner in the Kingdom
A national institution with global standards: we don't just install software — we design technical solutions that reflect your way of working and ensure a smooth transition with ongoing technical support for your Odoo system.
Official Odoo Certifications
Certified consultants and developers across all versions.
Abu Al-Jadayel Sky Group
One of the holding group's companies, with deep local expertise.
Continuous Support
Customized solutions suited to the investment environment in the Saudi and Gulf markets.
Your Next Step Toward Business Growth
Are you certain your branches are operating at full capacity right now?
Let's meet and walk through a live demo where we explore your challenges and how to maximize your profits and reduce your operating costs.